16

DIRECTORATE OF JUTE DEVELOPMENT

GOVERNMENT OF INDIA

MINISTRY OF AGRICULTURE

DEPARTMENT OF AGRICULTUTR & CO-OPERATION

NIZAM PALACE

KOLKATA-700020

 

 

 

DUTIES AND RESPONSIBILITIES OF THE SENIOR TECHNICAL ASSISTANT

 

 

To assist the authority in the disposal of technical work and for that they have to perform the activities related to planning, formulation of development programme of Jute and allied fibre crops in the country; review and monitoring of implementation of development programmes on Jute and allied fibre crops in the country and for other crops in the assigned states and submission of related periodical reports. Maintenance of data base of A/P/Y of Jute and Allied fibre and other crops in the country. Collection / compilation of information/ report on weather/crop prospects of Jute and allied fibre crops and other crops in the assigned states. Preparation of various reports in connection with the implementation of development programme on Jute and allied fibred in the country and for other crops in the assigned states. Maintenance of linkage with the state governments, agricultural universities, various research institutes, input supply agencies ministry and other organizations. Collection and maintenance of information's on various inputs viz seed, fertilizer, irrigation. Assisting the authority in arranging meeting, training, demonstration, gathering reports on technology development researches and arranging transfer of modern technology. Collection, compilation, maintenance of market and price situation, information on weather crop prospects; area, production and yield of different crops in the assigned states. Monitoring the performance of the KCC activities and matters related to the On Farm Water Management Schemes.

 

सूचना का अधिकार अधिनियम, 2005

 

RIGHT TO INFORMATION ACT, 2005

 

 

 

 

 

 

 

 

सूचना पुस्तिका

 

INFORMATION HANDBOOK

 

 

 

 

 

पटसन विकास निदेशालय

भारत सरकार

कृषि मंत्रालय

कृषि एवं सहकारिता विभाग

निजाम पैलेस

कोलकाता 700 020

 

DIRECTORATE OF JUTE DEVELOPMENT

GOVERNMENT OF INDIA

MINISTRY OF AGRICULTURE

DEPARTMENT OF AGRICULTURE & COOPERATION

NIZAM PALACE, KOLKATA-700020

 

 

 

DIRECTORATE OF JUTE DEVELOPMENT

GOVT. OF INDIA

MINISTRY OF AGRICULTURE (DAC)

NIZAM PALACE, KOLKATA-20

 

I. Objective/purpose of the public authority

 

(i) Mission/Vision statement of the public authority

 

The Directorate of Jute Development (DJD) is functioning as a constituent unit of the Crops Division of the Union Ministry of Agriculture (Department of Agriculture & Co-operation) as a Subordinate Office with its Headquarters in   Kolkata.  The main objective of the DJD was to bring about a quantitative and qualitative improvement in the production of both jute and mesta in the Country.  The organization also looked after the development of allied fibre crops like sunnhemp, ramie, sisal etc.  To achieve the objectives, the Directorate had to plan, coordinate and supervise the development and marketing programme of jute and allied fibre crops at the national level.

 

(ii) Brief history of the public authority

The Directorate of Jute Development (DJD) is a Sub-Ordinate Office of the Department of Agriculture & Co-operation, Ministry of Agriculture, Government of India.

 

      The Directorate of Jute Development (DJD) had its origin in April, 1966 from the erstwhile Indian Central Jute Committee. Since then it had been working as a constituent unit of the Crops Division of the Union Ministry of Agriculture (Department of Agriculture & Co-operation) as a Subordinate Office with its Headquarters in Kolkata.  The main objective of the DJD was to bring about a quantitative and qualitative improvement in the production of both Jute and Mesta in the Country.  The organization also looked after the development of allied fibre crops like sunnhemp, ramie, sisal etc.  To achieve the objectives the Directorate had to plan, coordinate and supervise the development and marketing programme of jute and allied fibre crops at the national level.  Subsequently, in the year 1995, the Government of India decided to reorganize the Crops Development Directorates having uniform staffing pattern with total staff strength of 31.  The reorganization was implemented in June, 1996.  There are altogether Nine Crops Development Directorates.  Along with other Directorates, the Directorate of Jute Development was also provided with staff strength of 31.  Thereafter, three posts out of 31 have been also abolished as per recommendation of the Right Sizing Committee.  However, before reorganization of the Crops Development Directorates (CDD s), the Directorate of Jute Development had a sanctioned staff strength of 84.  In the wake of reorganization of the Directorates, they have been assigned bi-focal responsibilities, (a) for the respective specified nodal crops of the country as a whole and (b) for all major crops in the states assigned to each of them. The Directorate of Jute Development has been assigned nine states and one U.T., namely, Arunachal Pradesh, Assam, Manipur, Meghalaya, Mizoram, Nagaland, Sikkim, Tripura, West Bengal and Andaman & Nicobar Islands. The Directorate of Jute Development, therefore, has to perform activities for the overall development of the nodal crops in the country, i.e., jute/mesta and allied fibre crops and also to perform the monitoring and related activities of other crops in the assigned states. Thus, after reorganization of the CDD s the function and activities have also been reorganized accordingly.

 

(iii) Duties of the public authority

At the time of re-organization of the Crop Development Directorates in 1996, each Directorate has been assigned bifocal responsibility, i.e. a) for the respective specified nodal crops of the country as a whole and b) for all major crops in the States assigned to each of them.  The Directorate of Jute Development has been assigned nine States and one UT, namely, Arunachal Pradesh, Assam, Manipur, Meghalaya, Mizoram, Nagaland, Sikkim, Tripura, West Bengal and Andaman and Nicobar Islands.  The Directorate of Jute Development, therefore, has to perform activities for the overall development of the nodal crops in the Country, i.e. jute/mesta and allied fibres and to perform the monitoring and related activities of other crops in the assigned States.

 

(iv) Main activities/functions of the public authority

 

A.  Functions for Nodal Crop:

 

               To assist Department of Agriculture and Cooperation to plan, coordinate and monitor nodal crop development programmes at the national level and recommend measures to improve them;

 

               To assist the States/Union Territories to plan, formulate and implement Crops programmes to increase production and productivity;

 

               To interact with national and state institutions in planning the production of seeds;

 

               To liaise with State Agricultural Universities and Central Government Institutes for organising training courses in improved production technology;

 

               To have closer interaction/coordination with the project Directorates/Institutes and other Research Centres of the ICAR. Represent Department of Agriculture and Cooperation on their Management Committee and ICAR' s Regional Committee, with a view to benefit from research and improved production technology and assist the Ministry of Agriculture to formulate farmers’ friendly scheme with a unified approach for the overall development of agriculture sector as a whole;          

 

               To keep in, touch with research developments by Agricultural Universities, National and International Organizations and maintain the flow of information and ideas between research and development;

 

               To have a close liaison with National Institute of Management for Agricultural Extension (MANAGE) in identifying the areas where MANAGE can provide support and bridge the gap in increasing productivity of the nodal crop;

 

               To provide technical support to the Extension agencies with respect to the nodal crop as and when required. In this context the Directors of Commodity Development Directorates may attend the State Level Crop Training Programmes; provide literature on training manuals; and also periodically visit some such projects relating to their respective nodal crops and provide feedback to Extension Division;

 

 

               To participate in meetings of Zonal Research and Extension Advisory Committee (ZERAC) and have closer interaction/coordination through this forum in relevant functions and responsibilities;

 

               To watch the performance of the newly evolved released varieties of seeds;

 

               To study and analyse the trends in weather; crop area, production and productivity as well as transport, marketing and prices;

 

               To report regularly to Department of Agriculture and Cooperation on weather and crop prospects as well as market and price trends;

 

               To assist Department of Agriculture and Cooperation in fixing targets of production and suggest measures to achieve them;

 

               To build up relevant records and data for the nodal crop; and

 

               To serve as a Secretariat for the respective Crop Development Council.

 

 

B.  Area-specific functions in the Assigned States:

 

               To function as eyes and ears of Department of Agriculture and Cooperation, also for all major crops produced in the assigned States/Union Territories and to function as "Area-Officers" for these States, Union Territories;

 

               To maintain liaison with State Governments/Departments and other development agencies on crop development programmes;

 

               To monitor the crop programmes and report to Crops Division/States about the gap between planning and performance;

 

               To monitor the availability of inputs and extension services;

 

               To regularly report to the Department of Agriculture and Cooperation on weather, crop prospects, storage, processing, movement and prices of crops harvested;

 

               To report to the other crop Directorates on matters relating to the respective nodal crops, weather, crop prospects and other important developments;

 

               To represent Department of Agriculture and Cooperation on Central Study Teams etc. and

 

               To participate in Kharif Conference, Rabi Conference, Zonal Seed Meetings, etc.;

 

               Water Management – timely opening and closing of canals and water use efficiency;

               Assessment of input requirements – fertilizers, pesticides, seeds, etc. for crops for obtaining optimal yields;

 

               Tracking progress and promotion of new crop varieties;

 

               Monitoring/tracking progress of horticulture crops and programmes therefore in the assigned states; and

                Being more visible and interactive with states for promotion and development of crops/varieties.

 

(v) List of services being provided by the public authority with a brief write up on them

 

The important services being performed by the Directorate of Jute Development are summarized hereunder:

 

(a) Review of Crop Weather Prospects and Marketing Situation for the Nodal Crops, i.e. Jute and Allied Fibres: The crop weather situation of the Nodal crops, i.e. jute and allied fibres in the country including the marketing situation are reviewed on a regular basis. Reports regarding the aforesaid matter are submitted to the Ministry on regular basis.

 

(b) Current estimates of area and production of Nodal Crops, i.e. Jute and Allied Fibre Crops: During the crop season itself, it requires to make an assessment of the area and production of jute and allied fibre crops. These estimates are used by various organizations for making plan and programmes. The Directorate of Jute Development made the current estimates of area and production of jute and allied fibre crops.

 

(c) Planning & Monitoring of the Development Programmes on Jute and Allied Fibre Crops in the country: The Centrally Sponsored Scheme on Jute and Allied Fibre Crops development are formulated by the Directorate of Jute Development and thereafter the same programme is implemented by different jute/mesta growing states and other organizations. The implementation of the programme is monitored by the Directorate.  The Centrally Sponsored Scheme on Mini Mission - II (MM-II) of Jute Technology Mission (JTM) has been launched (in December, 2006).  The JTM has been launched for the overall development of the jute sector. Out of the four Mini Missions in the Jute Technology Mission, the activity of the Mini Mission-II is taken care by the Department of Agriculture & Cooperation through the Directorate of Jute Development, Kolkata. Accordingly, the formulation of the development programme under Jute Technology Mission has been made by the Directorate of Jute Development and subsequently relevant clarification, modification of the proposal has also been made by the Directorate of Jute Development, Kolkata. The draft EFC Memo of the Mini Mission-II and subsequent clarification, modification, etc. has also been done. The Cabinet Committee of Economic Affairs has approved the Jute Technology Mission in June, 2006 and thereafter the MM – II of JTM was launched in December, 2006. But, the main implementation of the programme started in 2007-08. All the activities regarding monitoring of MM-II of JTM and related activities are being performed by the Directorate of Jute Development and also submitting Monthly and Annual Report to the Ministry. 

 

(d) Review of Crop Weather Prospects in the assigned states: The crop weather situation of all crops in the assigned states is regularly reviewed by the Directorate of Jute Development and progress report in this regard is submitted to the Ministry on regular basis.

 

(e)  Review of Crop Development Programme in the Assigned States:

 

(f) Monitoring and Review of the National Food Security Mission:       The Govt. of India has launched the National Food Security Mission (NFSM) during the financial year 2007-08 as a Centrally Sponsored Scheme. The objective of the National Food Security Mission (NFSM) is to increase production and productivity of Rice, Wheat and Pulses to a sustainable basis, so as to insure food security in the country and enhancing farm level economy (i.e. farm profits) to restore confidence among the farmers. The Directorate of Jute Development, Kolkata has been made the Nodal Agency for monitoring the implementation of the NFSM in respect of the states of Assam and West Bengal. Accordingly, the Directorate is monitoring the National Food Security Mission (NFSM) and reports are being submitted to Ministry on regular periodic basis.

 

(g) Monitoring and Review of other crop Development Schemes:        Being an area office in respect of assigned states, the Directorate is also monitoring the activities of other crop development programmes and assisting to Sister Directorates for preparation of their reports for onward transmission to the Ministry like ISOPOM, Technology Mission on Cotton etc.

 

(h) Maintenance of database:    The Directorate maintains record on information like area, production and yield of nodal crops, information on input like seed of nodal crop, information on area, production and yield of various crops and inputs in the assigned states, different information on nodal crop, various information of assigned states in respect of agriculture etc.

 

(i) Organization of National and State Level Training on Jute & Allied Fibers: The Directorate of Jute Development in collaboration with ICAR Institutes and State Agriculture Universities organizes National and State Level Training Programme on Jute and Allied Fibre Crops for the extension officers of the jute and allied fibre growing states under MM-II of JTM. Such trainings are organized with the objectives of updating the knowledge of the extension officers so as to transfer them, in turn, to the grass root level. Besides, the field problems are also discussed for drawing future strategies to combat this problem. 

 

(j) Frontline Demonstration (FLD) on Jute and Allied Fibres:  The Frontline Demonstration on jute and allied fibre crops are organized by the Directorate of Jute Development, Kolkata through ICAR Institutes/State Agriculture Universities under MM-II of JTM. After the organization of the programme, a consolidated report on the performance of the demonstration is submitted to the Ministry. The successful technologies/varieties of the FLD are transferred to different areas through training/demonstration and other means.

 

(k) Kisan Call Centre (KCC activities): The Department of Agriculture & Co-operation has launched the Kisan Call Centre (KCC) in the country with effect from 21.1.2004. The Directorate of Jute Development has been made the Nodal Office for the KCC, Kolkata Centre covering one state and one U. T., namely, West Bengal and A & N Islands. The Directorate of Jute Development is coordinating all the related activities of the KCC.  The Directorate is also arranging training programme for capacity building of Level-I experts of Kisan Call Centre, Kolkata.   

 

(l) Organization of adaptive trial: As per normal provision, before releasing the new varieties, it is necessary to organize on-farm adaptive trial of the pre-released varieties. The Directorate of Jute Development organized such on-farm adaptive trial on Nodal Crop, i.e. jute and allied fibre crops in collaboration with the State Agriculture Directorates.

 

(m) Organization of Meeting/Seminar/Workshop: The Directorate organizes various meetings/seminars/workshops on Nodal Crops, Kisan Call Centre, activities related to other sister Directorates.

 

(n) Preparation of specific report/note: Time to time various reports/notes on jute and allied fibre crops as well as other activities, year to year the State Profile on Agriculture in respect of Assigned States as well as Profile for Nodal Crops are prepared by this Directorate and submitted to Ministry. 

 

(o) Participation in Meeting/Seminar/Training/Workshop: The Directorate participates in various meetings/seminars/workshops/trainings organized by different organizations/state governments on nodal crops as well as on other crops in the assigned states. This apart the Directorate represents the Ministry in various meetings/seminars/workshop.

 

(p) Linkage with research/extension organizations: The Directorate maintains close linkage with various Research Institutes/State Agricultural Universities and other extension organizations to have an overview of the latest research development. In turn, the Directorate takes initiative to transfer the technologies developed in Research Institutes/SAUs through various development programmes. Besides, the Directorate also expresses the views to the Research Institutes/SAUs regarding various field problems and the research strategies required to combat such problems.

 

(q) Participation in All-India Network Project on Jute and Allied Fibre Crops of ICAR: The Directorate participates in the Annual Group Meeting/Workshop of the All India Network Project on Jute & Allied Fibres of ICAR and interact with the scientists regarding research developments and also the problems confronted in the field. On the basis of such discussions, research strategies are adopted. These apart, time to time interactions are made with the All India Network Project on Jute & Allied Fibre Crops of ICAR.

 

(r) Acting as Member of Various Research/Extension/Development Committees: The Directorate has been acting as a member of various committees of the ICAR Institute, Agricultural Universities, different Jute Organizations, etc. in respect of the Nodal Crops and also represents the Department of Agriculture & Co-operation in such Committees. Some of these committees are ICAR Regional Committee-II, NATP, Jute Advisory Board, JMDC Council, etc. The Directorate interacts on various aspects of research/extension/development in such forum and expresses views.

 

(s) Linkage with Input Agency: The Directorate maintains close linkage with the various input agencies like seeds, fertilizers, etc. and assesses the requirement vis-a-vis availability and supply position of such inputs for the nodal crops as well as in the Assigned States.

 

(t) Linkage with other jute organizations: The Directorate maintains linkage with other jute organizations like Jute Corporation of India, Jute Manufactures’ Development Council, Jute Commissioner, Jute Mills’ Association, Jute Industries Research Association and various other organizations dealing with jute marketing, industries, etc. Views in the raw jute sector are expressed to these organizations and on the other hand, views of these organizations are taken care of for raw jute development.

 

(u) Linkage with State Governments: The Directorate maintains close linkage with jute/mesta growing states as well as with the states assigned to the Directorate regarding various crop development programmes and other allied activities.

 

(v) Performing the job as a Member of various Central Teams: The Directorate represents the Department of Agriculture & Co-operation, Government of India as and when assigned as a Member of various Central Teams constituted by the Government of India. In almost all the central team for natural calamity in respect of West Bengal and north-eastern states, the Directorate represents as a member of the team.

 

(w) Participation in Meetings/Workshops/Discussions of the Assigned States: The Directorate represents the Department of Agriculture & Co-operation in various meeting/workshop/discussion, etc. in connection with agriculture development, organized for the Assigned States.

 

(x) Publication: The Directorate brought out various publications on jute and allied fibre crops and other activities time to time. 

 

(y) Tours/Visits: For monitoring and reviewing the crop weather prospects and development programmes of the nodal crops as well as for all crops in the Assigned States, regular tours/visits are undertaken by the officers/staff of this Directorate to different states.

 

(z) Activities regarding administrative and other technical matters: The Directorate performs all other technical and administrative matters as required.

 

 

(vi) Organizational Structure Diagram at various levels namely state, directorate, region district, block etc.

 

 

 

 

(vii) Expectation of the public authority from the public for enhancing its effectiveness and efficiency related activities making use of Computer facilities and Internet as Arrangements and methods made for seeking public participation / contribution

 

The public authority is aware of enhancing the quality of service and its delivery by enhancing the varied activities of the Directorate in all its spheres in order to usher-in all-round progress and development. Steps will be taken to upgrade its efficiency inconsonance with the present requirements in keeping with the Information Technology as now it is a boom of IT and Internet era.

 

(viii) Mechanism available for monitoring the service delivery and public grievance resolution

 

1. A full ledged Public Grievance Redressal Mechanism has been operational in the Directorate.

 

2. Display of ‘Notice Board’ on the Information to public about the awareness of Vigilance.

 

3. Grievances are also being forwarded to the Authority/Department for taking necessary action.

 

II.         Please provide details of the powers and duties of the officers and employees of the organization.

 

Sl. No.

Designation

Powers and Duties

 

1.

Director

The Director is the administrative and operational head or Head of the Departments of the Directorate. He performs general direction, supervision and co-ordination among the different sections and employees of the Directorate. He is overall responsible for all technical, establishment and account matters subject to this   Directorate He has to assist the Union Ministry of Agriculture in formulation of different crop development schemes and their respective implementation and also state of the affairs in respect of crops / weather and other related matters regularly.

 

2.

Joint Director

Joint Directors are second in hierarchy in the Directorate.  They assist the Director in all technical and establishment matters, to perform jobs on planning and formulation of development programmes on Jute and allied fibre crops in the country, to review and monitor the implementation of development programmes on Jute and allied fibre crops in the country and other crop development programmes in the assigned states,  to maintain linkage with different state governments, agricultural universities; research /input supply agencies, arranging training, meeting, demonstration on Jute and allied fibre crops, gathering reports on technology development, research etc. related to transfer of technology, supervise the collection / compilation and preparation of various data and reports related to area, production and yield of Jute and allied fibre crops in the country and other crop development programmes in the assigned states, weather and crop prospect in the assigned states,, market and price situation on Jute and allied fibre, production of Jute goods and their prices .Besides, activities related to KCC and On Farm Water Management Scheme are also to be looked after.

 

3.

Assistant Director

The Assistant Director assists the authority in the disposal of technical matters and for that he entrusted with the intractable duty linked up with maintenance of data base, monitoring of crop weather prospects and monitoring of Crop Oriented Schemes spread over in the states assigned to this Directorate and also planning/ formulation of development programmes and its monitoring, collection of information, preparation of various reports on crop development programmes, weather watch and related activities for nodal crops. Besides, assists in the activities related to KCC and On Farm Water Management Scheme.

 

4.

Senior Technical Assistant /

Statistical Investigator

To assist the authority in the disposal of technical work and for that they have to perform the activities related to planning, formulation of development programme of Jute and allied fibre crops in the country; review and monitoring of implementation of development programmes on Jute and allied fibre crops in the country and for other crops in the assigned states and submission of related periodical reports. Maintenance of data base of A/P/Y of Jute and Allied fibre and other crops in the country. Collection / compilation of information/ report on weather/crop prospects of Jute and allied fibre crops and other crops in the assigned states. Preparation of various reports in connection with the implementation of development programme on Jute and allied fibred in the country and for other crops in the assigned states. Maintenance of linkage with the state governments, agricultural universities, various research institutes, input supply agencies ministry and other organizations. Collection and maintenance of information’s on various inputs viz seed, fertilizer, irrigation. Assisting the authority in arranging meeting, training, demonstration, gathering reports on technology development researches and arranging transfer of modern technology. Collection, compilation, maintenance of market and price situation, information on weather crop prospects; area, production and yield of different crops in the assigned states. Monitoring the performance of the KCC activities and matters related to the On Farm Water Management Schemes.

 

5.

Administrative Officer

To assist the authority in the disposal of Establishment work and accordingly he has to perform the jobs of all matters related to Administration and Accounts work and also to supervise the work of all these matters.

 

6.

Accountant

To assist the authority in the accounts and administrative matters of the Directorate. His duties are mostly related to accounts, budget, expenditure control, audit matters, long/short term advances, checking bills, day to day accounts / financial transaction matters. He has to keep statistics of important data and to ensure timely disposal of audit notes. He has to submit in time Budget proposals pertaining to this Directorate.

 

7.

Stenographer Gr-II

He is the stenographer attached to the Director looking after the routine nature of work by mailing correspondence, filing papers, making appointments and collecting information to provide the HOD more time to devote himself to the work of specialized nature. He has to take dictation in shorthand and has to transcribe it in the best manner possible.  He has to carry out the corrections to the Officers reference book and making fair copies of draft, Demi - Official letters to be signed by the Officers. He has also to perform other typing and comparison work.

 

8.

Jr. Hindi Translator

Accelerating the use of Hindi in the Directorate as the Official Language for all purposes, providing required assistance in connection with the implementation of Official Language Policy, translation  from English to Hindi and vice-versa(if required), assisting the authority to comply with the directives/instructions issued by the Dept. of Official Language from time to time, assisting the Hindi Liaison Officer in convening/ organizing the meetings of official language implementation committee in the Directorate, preparation of quarterly / yearly reports regarding the progressive use of Hindi in the Directorate.

 

9.

Upper Division Clerk / Lower Division Clerk

The Upper Division Clerk and Lower Division Clerk assist the authority in the disposal of all establishment matters like maintenance of service books, service records, personal file, matters related with recruitment, promotion, pension, accounts, cash, preparation of bills, diary, dispatch, maintenance of stores, stationery, local purchase, typing, drafting, and other related works.

 

10.

Stenographer Gr-III

They have to take dictation in shorthand and have to transcribe it in the best manner possible.  They have to carry out the corrections to the Officers reference book and making fair copies of draft, Demi - Official letters to be signed by the Officers. Besides, they also have to perform other typing and comparison work.

 

 

III.                Please provide list of rules, regulations, instructions, manual and records, held by the public authority or under its control or used by its employees for discharging functions as per the following format. This format has to be filled for each type of document.

 

The Directorate generally functions as a field establishment or as agency responsible for the detailed execution of the policies and schemes framed by the Union Ministry of Agriculture. It’s primarily engaged in providing executive direction required in the implementation of the policies laid down by the ministry. It has to serve as a repository of various information regarding crop development and other aspects dealt with by the ministry. The Directorate is under the direct control of the ministry and a subordinate office, and hence rules, regulations, instructions, manual and records of Govt. of India have been followed for discharging its duties.

 

IV.                Whether there is any provision to seek consultation/participation of public or its representatives for formulation of policies? If there is, please provide details of such policy in following format.

 

No

 

 

V.                  Use the format given below to give the information about the official documents. Also mention the place where the documents are available e.g. at Secretariat level, directorate level, others (please mention the level in place of writing others)

 

Sl. No.

Category of documents / Registers

Name of the documents and its introduction in one line

Procedure to obtain the document

Held by/under control of

Unit/Section head

1.

 

 

 

 

2.

Technical

 

 

 

 

Administrative

Technical reports/datas

 

 

 

Administrative  reports/datas

Written request to the public authority/web site of the Directorate

 

Written request to the public authority/web site of the Directorate

Technical Section

 

 

 

Establishment Section

 

 

VI. Please provide information on Boards, Councils, Committees and Other Bodies related  to the public authority in the following format :

 

Name and address of the Affiliated Body : Directorate of Jute Development

Type of Affiliated Body (Board, Council, Committees, Other Bodies) :

Official Language Implementation Committee

Brief Introduction of the Affiliated Body (Establishment Year, Objective/Main Activities) ; Constituted for the purpose of making recommendations for the progressive use of Hindi in the Directorate

Role of the Affiliated Body (Advisory/Managing/Executive/Others) : Advisory

Structure and Member Composition :

Chairman, Member Secretary and four members

Head of the Body : Director

Address and main office and its Branches :

Official Language Implementation Committee

Directorate of Jute Development

Govt. of India

Ministry of Agriculture (DAC)

234/4, AJC Bose Road, Kolkata - 700020

Frequency of meetings: Quarterly

Can public participate in the meetings? : No

Are minutes of the meetings prepared? : Yes

 

VII.       Please provide contact information about the Public Information Officers, Assistant Public Information Officers and Departmental Appellate Authority of the Public authority

 

 

Sl.

No.

Item

CPIO

Appellate Authority

1.

Name of Office

Directorate of Jute Development

 

Directorate of Jute Development

2.

Complete Postal Address

234/4 A.J.C. Bose Road, Nizam Palace,

Kolkata-700020

234/4 A.J.C. Bose Road

Nizam Palace,

Kolkata-700020

3.

Name & Designation of CPIO

Shri Anuj Kumar

Jr. Hindi Translator

Dr. S. K. Biswas

Director

4.

Complete Address of CPIO

(a)     Office

 

 

 

 

    

     (b) Residence

 

Directorate of Jute Development Govt. of India, 234/4 A.J.C. Bose Road, Nizam Palace,

Kolkata-700020

 

IC – 560

Salt Lake City

Sector – III, Kolkata – 700 106

 

Directorate of Jute Development, Govt. of India, 234/4 A.J.C. Bose Road, Nizam Palace,

Kolkata-700020

 

P.O. Agarpara,

South Station Road

(Dakshin Pally)

Kolkata - 700109

5.

Contact No.

(a)        Office

 

(b)        Residence

 

 

033-22879337

 

09432473324

 

033-22879465

 

09433076072

6.

Fax No.

033-22879521

 

033-22879521

7.

E-mail Address

djd[at]nic[dot]in

 

djd[at]nic[dot]in

 

 

VIII.      What is the procedure followed to take a decision for various matters? (A reference to Secretariat Manual and rule of Business Manual and other Rules/Regulations etc. can be made)

 

Decisions have been taken in various matters with reference to prevailing Manuals, Rules/regulations and instructions from the Govt. of India as received time to time.

 

IX.        What are the documented procedure /laid down procedures /Defined criteria/Rules to arrive at a particular decision matters? What are different levels through which a decision process moves?

 

The documented Procedure laid down procedures etc. of particular decision for important matters are made as per the Central Govt. provisions laid down in Rules/Regulations/Manuals and in specific Cases/ matters as per the directions issued by Government from time to time.

 

X.         What are the arrangements to communicate the decision to the public?

           

Office Notice Board &  Website.

 

XI.        Who are the offices at various levels whose opinions are sought for the process of decision making?

           

(i)       Officers of the ministry of Agriculture, Department of Agri. & Cooperation.

 

(ii)   Officers of the Directorate at various levels.

 

XII.       Who is the final authority that vests the decision?

 

            The Director is the final authority who vests the decision subject to certain conditions otherwise the Ministry.

 

XIII.            Please provide information separately in the following format for the important matters on which the decision is taken by the public authority.

 

 

Sl. No.

Subject on which decision is to be taken

 

1.

Publication and Marketing of Books

*

*

*

Not applicable

*

*

2

As per the prevailing practices

3

Obtaining manuscripts, vetting (if necessary), editing, typesetting, proof-reading, cover and

4

Guidelines/Directions, if any

5

Process of Execution

 

 

 

 

XIV.      Directory of Officers and Employees

 

 

Sl.

No.

Name of Posts

Name of  the employee

 

Pay Band + Grade Pay

1

2

3

4

1

Director

Dr. S. K. Biswas

Rs. 15600-39100 + 7600

2      

Joint Director

1

Dr. Man Singh

Rs. 15600-39100 + 6600

2

Vacant

Rs. 15600-39100 + 6600

3

Assistant. Director

Shri Lalit Sharma

Rs. 9300-34800 +  4600

4.

Administrative Officer

Vacant

Rs. 9300-34800 +  4600

5

Statistical Investigator    

Miss  A. Das

Rs. 9300-34800 +  4200

6

Senior Technical Assistant

1

Vacant

Rs. 9300-34800 +  4200

2

One S.I. Sri Kartik Biswas adjusted against the post

Rs. 9300-34800 +  4200

3

Shri Kaushik Dutta

Rs. 9300-34800 +  4200

4

Vacant

Rs. 9300-34800 +  4200

7.

Accountant          

Sri D. Basu

Rs. 9300-34800 +  4200

8.

Stenographer, Grade .II

Vacant

Rs. 9300-34800 +  4200

9

Junior Hindi Translator            

Sri A. Kumar

Rs. 9300-34800 +  4600

10

Stenographer Grade III

1.

Vacant

Rs. 5200-20200 +  2800

2.

Vacant

Rs. 5200-20200 +  2800

11.

Upper Division Clerk

 

1.

Vacant

Rs. 5200-20200 +  2800

2.

Sri A. K. Mitra

Rs. 5200-20200 +  2800

3rd MACP

12

Lower Division Clerk

1.

Sri A. K. Talukdar

Rs. 5200-20200 +  2800

1st ACP, 2nd MACP

2.

Sri A. Basak

Rs. 5200-20200 +  2800

1st ACP, 2nd MACP

3.

Sri A. K. Khanra

Rs. 5200-20200 +  2800

1st ACP, 2nd MACP

11.

Duftry

Vacant

Rs. 5200-20200 +  1800

12.

Peon

1.

Vacant

Rs. 5200-20200 +  1800

2.

Sri U. Pal

Rs. 5200-20200 +  1800

1st ACP

3.

Vacant

Rs. 5200-20200 +  1800

4.

Vacant

Rs. 5200-20200 +  1800

13.

Chowkidar

Sri R. Nayak 

Rs. 5200-20200 +  1800

1ST  ACP

14.

Safaiwala  

Vacant 

Rs. 5200-20200 +  1800

 

 

XV. Please provide information about the details of the budget for different activities under different schemes in the given format:

The details of the budget for different activities under Mini Mission-II of Jute Technology Mission are given at enclosed Annexure – I.

 

 

 

 

XVI. The Manner of Execution of Subsidy Programmes

Please provide the information as per the following format

 

Name of the programme/scheme

Mini Mission-II of Jute Technology Mission

Duration of the programme/scheme

2006-07 to 2011-12

Objective of the programme

The main objective of MM-II of JTM is to increase the productivity and to improve the quality of fibres.

Physical and financial targets of the

programme (for the last year)

 

The details of the Physical and Financial targets of the

programme for the last year i.e. 2009-10 are given at enclosed Annexure – I.

Eligibility of Beneficiary

As per Guidelines/norms under MM-II of JTM.

Pre-requisites for the benefit

As per Guidelines/norms under MM-II of JTM.

Procedure to avail the benefits of the programme

As per Guidelines/norms under MM-II of JTM.

Criteria for deciding eligibility

As per Guidelines/norms under MM-II of JTM.

Detail of the benefits given in the programme (also mention the amount of subsidy or other help given)

As per Guidelines/norms under MM-II of JTM.

Procedure for the distribution of the subsidy

As per Guidelines/norms under MM-II of JTM.

Where to apply or whom to contact in the office for applying

Concerned State Department of Agriculture at State/District/Block level.

Application fee (where applicable)

 

Application format (where applicable. If application is made on plain paper please mention it along with what the applicant should mention in the application}

 

List of Attachments (Certificates/documents)

 

Format of Attachments

 

Where to contact in case of process related complaints

Concerned State Department of Agriculture at State/District/Block level.

Details of the available fund (At various levels like District levels, Block level etc.)

Concerned State Department of Agriculture at State/District/Block level.

 

XVII. Particulars of Recipients of concessions, permits or authorization granted)

Please provide the information as per the following format

Name of the programme

Mini Mission-II of Jute Technology Mission

Type (Concession/Permits/Authorization)

 

Objective

The main objective of MM-II of JTM is to increase the productivity and to improve the quality of fibres.

Targets set (for the last year)

Year

2009-10

 

Target

(Rs.in lakh)

1100.00

Eligibility

As per Guidelines/norms under MM-II of JTM.

Criteria for the eligibility

As per Guidelines/norms under MM-II of JTM.

Pre-requisites

As per Guidelines/norms under MM-II of JTM.

Procedure to avail benefits

As per Guidelines/norms under MM-II of JTM.

Time limit for the concession/ Permits/ Authorizations

 

Application fee (where applicable)

 

Application format (where applicable)

 

List of Attachments (Certificates/documents)

Format of Attachments

 

XVIII. Please provide the details of the Norms/Standards set by the Department for execution of various activities/programmes.

 

Sl. No.

Item of work

Prescribed Norms

1.

Receipt of manuscript from author for publication

*

*

*

*

*

*

Not applicable

*

*

*

*

*

2.

Planning/processing of the proposal of book

3.

Composing of book and designing of cover

4.

Checking of proofs /rechecking of final proofs

5.

Final Printings

6.

Payment of Bills

7.

Mailing of books

8.

Subscribers of Journals/Employment News

9.

Complaints & suggestions from readers

10.

Grievance redressal

 

XIX. Please provide the details of the information related to the various schemes which are available in the electronic format.

 

Sl. No.

Name of the Schemes which are available in the electronic format

1.

MM-II of the Jute Technology Mission

2.

National Food Security Mission

 

XX. Means, methods or facilitation available to the public which are adopted by the department for dissemination of information.

 

         Through the concerned state agriculture departments

         Website of the Public Authority

 

XXI. Frequency Asked Questions and their Answers related to seeking Information

 

1. When does it come into force?

 

It comes into force on the 12th October,2005(120th day of its enactment on 15th June,2005). Some provisions have come into force with immediate effect viz. obligations of public authorities [S.4(1)], designation of Public Information Officers and Assistant Public Information Officers [S.5(1) and 5(2)], constitution of Central Information Commission(S.12 and 13), constitution of State Information Commission (S.15 and 16), non-applicability of the Act to Intelligence and Security Organizations(S.24) and power to make rules to carry out the provisions of the Act (S.27 and 28)

2. Who is covered?

 

The Act extends to the whole of India except the State of Jammu and Kashmir.

[S.(12)]

3. What does information mean?

 

Information means any material in any form including records, documents, memos, emails, opinions, advices, press releases, circulars, orders, logbooks, contracts, reports, papers, samples, models, data materials held in any electronic form and information relating to any private body which can be accessed by a public authority under any other law for the time being in force but does not include “file noting” [S.2(f)]

 

 

4. What does Right to Information mean?

 

It includes the right to –

i) Inspect works, documents, records.

ii) Take notes, extracts or certified copies of documents or records.

iii) Take certified samples of material.

iv) Obtain information in form of printouts, diskettes, floppies, tapes, video

cassettes or in any other electronic mode or through printouts. [S.2(j)]

 

5. What are the obligations of public authority?

 

It shall publish within one hundred and twenty days of the enactment:-

i) the particulars of its organization, functions and duties;

ii) the powers and duties of its officers and employees;

iii) the procedure followed in its decision making process, including channels of supervision and accountability;

iv) the norms set by it for the discharge of its functions;

v) the rules, regulations, instructions, manuals and records used by its employees for discharging its functions;

vi) a statement of the categories of the documents held by it or under its control;

vii) the particulars of any arrangement that exists for consultation with, or representation

by the members of the public, in relation to the formulation of policy or implementation thereof;

viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted by it. Additionally information as to whether the meetings of

these are open to the public, or the minutes of such meetings are accessible to the public.

ix) A directory of its officers and employees;

x) The monthly remuneration received by each of its officers and employees, including

the system of compensation as provided in its regulations;

xi) The budget allocated to each of its agency, indicating the particulars of all plans,

proposed expenditures and reports on disbursements made;

xii) The manner of execution of subsidy programmes, including the amounts allocated and the details and beneficiaries of such programmes;

xiii) Particulars of recipients of concessions, permits or authorizations granted by it;

xiv) Details of the information available to, or held by it, reduced in an electronic form;

xv) The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use; The names, designations and other particulars of the Public Information Officers.[S.4(1)(b)]

 

6. What is not open to disclosure?

 

The following is exempt from disclosure [S.8)]

i. Information, disclosure of which would prejudicially affect the sovereignty and integrity of India, the security, strategic, scientific or economic interests of the State, relation with foreign State or lead to incitement of an offence

ii. Information which has been expressly forbidden to be published by any court of law or tribunal or the disclosure of which may constitute contempt of court;

iii. Information, the disclosure of which would cause a breach of privilege of Parliament or the State Legislature;

iv. Information including commercial confidence, trade secrets or intellectual property, the disclosure of which would harm the competitive position of a third party, unless the competent authority is satisfied that larger public interest warrants the disclosure of such information;

v. Information available to a person in his fiduciary relationship, unless the competent authority is satisfied that the larger public interest warrants the disclosure of such information;

vi. Information received in confidence from foreign Government;

vii. information, the disclosure of which would endanger the life or physical safety of any person or identify the source of information or assistance given in confidence for law enforcement or security purposes;

viii. Information which would impede the process of investigation or apprehension or prosecution of offenders;

ix. Cabinet papers including records of deliberations of the Council of

Ministers, Secretaries and other officers;

x. Information which relates to personal information the disclosure of which has no relationship to any public activity or interest, or which would cause unwarranted invasion of the privacy of the individual;

Notwithstanding any of the exemptions listed above, a public authority may

allow access to information, if public interest in disclosure outweighs the harm to

the protected interests.

 

7. Is partial disclosure allowed?

 

Only that part of the record which does not contain any information which is exempt from

disclosure and which can reasonably be severed from any part that contains exempt

information, may be provided.[S.10]

8. What does a “Public Authority” mean?

 

It means any authority or body or institution of self-government established or

constituted:[S.2(h)]

_ by or under the constitution;

_ by any other law made by Parliament;

_ by any other law made by State Legislature;

_ by notification issued or other made by the appropriate Government and

includes any

A.Body owned, controlled or substantially financed

b. non-Government organization substantially financed directly or indirectly by the appropriate Government.

 

9. Who is excluded?

 

Central Intelligence and Security agencies specified in the Second Schedule like IB, R&AW, Directorate of Revenue Intelligence, Central Economic Intelligence Bureau, Directorate of Enforcement, Narcotics Control Bureau, Aviation Research Centre, Special Frontier Force, BSF, CRPF, ITBP, CISF, NSG, Assam Rifles, Special Service Bureau, Special Branch (CID), Andaman and Nicobar, The Crime Branch- CID-CB, Dadra and Nagar Haveli and Special Branch, Lakshadweep Police, Agencies specified by the State Governments through a Notification will also be excluded. The exclusion, however, is not absolute and these organizations have an obligation to provide information pertaining to allegations of corruption and human rights violations. Further, information relating to allegations of human rights valuations could be given but only with the approval of the Central or State Information commission, as the case may be.[S.24)]

 

10. What are the powers and functions of Information Commissions?

 

1. The Central Information Commission/State Information Commission has a duty to receive complaints from any persona

a) Who has not been able to submit an information request because a PIO has not been appointed;

b) Who has been refused information that was requested;

c) Who has received no response to his/her information request within the

specified time limits;

d) Who thinks the fees charged are unreasonable;

e) Who thinks information given is incomplete or false or misleading and

f) Any other matter relating to obtaining information under this law.

2. Power to order inquiry if there are reasonable grounds.

3. CIC/SCIC will have powers of Civil Court such as

a)summoning and enforcing attendance of persons, compelling them to give oral or written evidence on oath and to produce documents or things;

b) requiring the discovery and inspection of documents;

c) receiving evidence on affidavit;

d) requisitioning public records or copies from any court or office

e) issuing summons for examination of witnesses or documents

f) any other matter which may be prescribed.

4. All records covered by this law( including those covered by exemptions) must be given to CIC/SCIC during inquiry for examination.

5. Power to secure compliance of its decisions from the Public Authority includesa)

providing access to information in a particular form;

b) directing the public authority to appoint a PIO/APIO where none exists;

c) publishing information or categories of information;

d) making necessary changes to the practices relating to management, maintenance and destruction of records;

e) enhancing training provision for officials on RTI;

f) seeking an annual report from the public authority on compliance with this law;

g) require it to compensate for any loss or other detriment suffered by the applicant;

h) impose penalties under this law; or

i) reject the application.(S.18 and S.19)

 

11. What is the reporting procedure?

 

1. Central Information Commission will send an annual report to the Central Government on the implementation of the provisions of this law at the end of the year. The State Information Commission will send a report to the State Government.

2. Each Ministry has a duty to compile reports from its Public Authorities and send them to the Central Information Commission or State Information Commission, as the case may be.

3. Each report will contain details of number of requests received by each Public Authority, number of rejections and appeals, particulars of any disciplinary action taken, amount of fees and charges collected etc.

4. Central Government will table the Central Information Commission report before Parliament after the end of each year. The concerned State Government will table the report of the State Information Commission before the Vidhan Sabha (and the Vidhan Parishad wherever applicable). (S.25)

 

12. What are the penalty provisions?

 

Every PIO will be liable for fine of Rs.250 per day, up to a maximum of Rs.25,000/- for –

i. not accepting an application;

ii. delaying information release without reasonable cause;

iii. malafidely denying information;

iv. knowingly giving incomplete, incorrect, misleading information

v. destroying information that has been requesting and

vi. obstructing furnishing of information in any manner.

The Information Commission(IC) at the Centre and the State levels will have the power to impose this penalty. The Information Commission can also recommend disciplinary action for violation of the law against an erring PIO. (S.20)

 

13. What is the jurisdiction of courts?

 

Lower Courts are barred from entertaining suits or applications against any order made

under this Act. (S.23) However, the writ jurisdiction of the Supreme Court and High

Courts under Articles 32 and 225 of the Constitution remain unaffected.

 

14. What is the role of Central/State Governments?

 

1. Develop educational programmes for the public especially disadvantaged communities on RTI.

2. Encourage Public Authorities to participate in the development and organization of such programmes.

3. Promote timely dissemination of accurate information to the public.

4. Train officers and develop training materials.

5. Compile and disseminate a User Guide for the public in the respective official language.

6. Publish names, designation postal addresses and contact details of PIOs and other information such as notices regarding fees to be paid, remedies available in law if request is rejected etc.(S.26)

 

15. Who has the Rule Making Power?

 

Central Government, State Governments and the Competent Authority as defined in S.2(e) are vested with powers to make rules to carry out the provisions of the Right to Information Act, 2005. (S.27 & S.28)

 

16. Who has the power to deal with the difficulties while implementing this act?

 

If any difficulty arises in giving effect to the provisions in the Act, the Central Government

may, by Order published in the Official Gazette, make provisions necessary/ expedient for removing the difficulty. (S.30)

 

XXII. With relation to training imparted to public by the Public Authority 

 

Name of training programme with brief description

 

*

*

*

*

*

*

*

*

*

*

NIL

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

NIL

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

         

Time period for Training Programme /Scheme

 

Objective of training

 

Physical and Financial Targets (Last Year)

 

Eligibility for training

 

Pre requisite for training (If any)

 

Description of help (Mention the amount of Financial help, if any)

 

Procedure of giving help

 

Contact Information for applying

 

Application Fee (Wherever applicable)

                           

Other Fees (Wherever applicable)

 

Application Form (In case the application is made on plain paper please mention the details which the applicant has to provide)

 

List of enclosures /documents

 

Format of enclosures/documents

 

Procedure of application

 

Process followed in the Public Authority after the receipt of application

 

Normal time taken for issuance of certificate

 

Validity period of Certificate (If applicable)

 

Process of Renewal (If any)

 

Selection Procedure

 

Time table of training programme (In case available)

 

Process to inform the trainee about the training schedule

 

Arrangement made by the public authority for creating public awareness about the training programme.

 

List of beneficiary of the training programme at various levels like district level, block level etc.

 

 

 

@@@@@@

     

 

 

*****

 

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